Maintaining accurate employee data is one of the key duties of any HR department. Yet, HR personnel are often forced to handle this valuable data manually. Fortunately, there’s a solution at hand: an employee database system.
What is Employee Data?
There are various types of records stored in an employee database management system, including the following:
- Personal details (date of birth, address, etc.)
- Employment type (full-time, part-time, freelance, or contract)
- Attendance logs
- Length of employment
- Training courses and certifications
- Performance notes (including reviews)
But why keep all this data in one centralised, organised location? Here are three benefits of storing employee data in a human resource database management system.
Centralised Employee Data
Yes, there are a thousand and one apps for various aspects of employee data: time tracking, time off, etc. But with so much data spread all over the place, things can get messy quickly. This kind of data handling isn’t sustainable for a growing company.
An employee database management system helps to maintain all employee data in one organised and accessible location. It’s an excellent resource for HR, as it means they can do their job faster, which only helps them become more effective.
More Efficient Processes
The lack of a human resource database management system can lead to problems such as outdated information, missing documents, and just plain wasted time.
HR can spend hours managing expense documents and time off and tracking down an employee for missing details. With that time freed up, however, they can focus on higher-value tasks.
An employee database system can also improve efficiency by allowing every employee in HR and payroll to access the same document. This ensures that no confusion arises due to multiple iterations of various documents being passed around.
Mitigated Compliance Risks
Your HR team already has a job to do when it comes to complying with the various privacy laws. Why make their job harder than it has to be by forcing them to check data here, there, and everywhere? Not finding and producing the necessary documents can result in large fines.
Fortunately, HR can access a centralised employee database management system right away, regardless of location. An employee database system offers the highest levels of data security and accuracy to help you remain compliant.
Getting Started with an Employee Database Management System
A centralised employee database system enables a smoother relationship between your HR team and employees. It also helps improve production and reduces workload.
On a broader scale, emphasising employee data management shows your commitment to constructive staff management.
So how do you get started?
The team at Onfolk has made this simple for you by creating a free resource. You can download our free employee database system template here. Once you’ve downloaded it, feel free to customise it how you wish, and you can start reaping the above benefits right away.
Maintaining accurate employee data is one of the key duties of any HR department. Yet, HR personnel are often forced to handle this valuable data manually. Fortunately, there’s a solution at hand: an employee database system.
What is Employee Data?
There are various types of records stored in an employee database management system, including the following:
- Personal details (date of birth, address, etc.)
- Employment type (full-time, part-time, freelance, or contract)
- Attendance logs
- Length of employment
- Training courses and certifications
- Performance notes (including reviews)
But why keep all this data in one centralised, organised location? Here are three benefits of storing employee data in a human resource database management system.
Centralised Employee Data
Yes, there are a thousand and one apps for various aspects of employee data: time tracking, time off, etc. But with so much data spread all over the place, things can get messy quickly. This kind of data handling isn’t sustainable for a growing company.
An employee database management system helps to maintain all employee data in one organised and accessible location. It’s an excellent resource for HR, as it means they can do their job faster, which only helps them become more effective.
More Efficient Processes
The lack of a human resource database management system can lead to problems such as outdated information, missing documents, and just plain wasted time.
HR can spend hours managing expense documents and time off and tracking down an employee for missing details. With that time freed up, however, they can focus on higher-value tasks.
An employee database system can also improve efficiency by allowing every employee in HR and payroll to access the same document. This ensures that no confusion arises due to multiple iterations of various documents being passed around.
Mitigated Compliance Risks
Your HR team already has a job to do when it comes to complying with the various privacy laws. Why make their job harder than it has to be by forcing them to check data here, there, and everywhere? Not finding and producing the necessary documents can result in large fines.
Fortunately, HR can access a centralised employee database management system right away, regardless of location. An employee database system offers the highest levels of data security and accuracy to help you remain compliant.
Getting Started with an Employee Database Management System
A centralised employee database system enables a smoother relationship between your HR team and employees. It also helps improve production and reduces workload.
On a broader scale, emphasising employee data management shows your commitment to constructive staff management.
So how do you get started?
The team at Onfolk has made this simple for you by creating a free resource. You can download our free employee database system template here. Once you’ve downloaded it, feel free to customise it how you wish, and you can start reaping the above benefits right away.
